Agenda

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City Council Regular Meeting

Meeting Date:

07/27/2021

BACKGROUND

The City of Schertz has an existing building (Building 27 on Commercial Place), that was earmarked to be renovated into a state of the art Fleet Maintenance Building. The renovations to the building include creation of office spaces, fleet shop area, and sign shop.

On April 6, 2021, City Council approved Resolution 21-R-25 awarding the Guaranteed Maximum Price (GMP) contract for the general construction to FA Nunnelly. As detailed in the information provided with Resolution 21-R-25, the project team identified certain scope items that were more cost-effective to be managed directly by City Staff. The procurement and installation of the required vehicle maintenance equipment was one of the items proposed to be performed under a separate contract because City Staff was able to utilize a pre-negotiated BuyBoard contract with JF Petroleum Group.

Fleet Staff has also evaluated the existing equipment in the current Fleet Facility to identify which equipment can be moved over to the new facility in order to maximize the useful life of all equipment. Being able to continue utilizing several pieces of existing equipment resulted in a savings to the project.

The cost associated with the JF Petroleum Group proposal was included in the overall building renovation budget previously reviewed and approved by Council.

GOAL

Authorize the purchase of vehicle maintenance equipment from JF Petroleum Group as part of the Fleet Maintenance Building Project.

COMMUNITY BENEFIT

Outfitting the new Fleet Maintenance Building with appropriate equipment will allow the City's Fleet Staff to perform their work more efficiently and safely.

SUMMARY OF RECOMMENDED ACTION

Staff recommends Council approve Resolution 21-R-70.

FISCAL IMPACT

The proposal by JF Petroleum Group came in at $249,581.00, which is within the proposed budget estimate included in the original building renovation budget. The budget has been previously approved for the entire Building 27 project and this proposal is within that budget. The total approved project budget is $1,846,814.00.

RECOMMENDATION

Staff recommends Council approve Resolution 21-R-70.

Attachments
RESOLUTION
Exhibit A JF Petroleum Proposal