Agenda

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City Council Regular Meeting

Meeting Date:

07/27/2021

BACKGROUND

During the December 1, 2020 City Council meeting, Council approved Resolution 20-R-118 authorizing a construction contract with D&S Concrete Contractors for the CSJ# 0915-46-050 Schertz Pedestrian Routes and Bike Lanes Project. The resolution provided authorization of the bid amount for the project, $1,256,960.95. On May 25, 2021, Council approved Resolution 21-R-48, adding a not to exceed amount for the construction project of $1,286,000 to the project. The increased amount allowed for some unforeseen costs (additional erosion control measures and some traffic control changes) discovered as construction progressed. The increase also provided some allowance for suture unforeseen costs and the project continued to progress.

As the work was getting close to completion on the south side of Live Oak and the contractor began planning for construction of the north side improvements, it became evident that additional traffic control efforts would be required. Live Oak is not wide enough to allow for some construction efforts and maintain two lanes of traffic. In order to reduce the inconvenience to the public and still provide for completion of the improvements, it was decided to allow the contractor to close one lane of traffic down in a shorter segment and use flaggers to direct traffic around the construction area. This set-up will provide for two-way traffic between Schertz Parkway and Live Oak. It may just take longer for vehicles to travel through the project area.

The estimated costs of providing the additional traffic control (the flaggers and associated traffic control devices) is estimated to be $25,600 for the remaining duration for construction on Live Oak. Staff is requesting to increase the not to exceed amount of the contract by $25,600 to cover these estimated costs.

If construction costs are expected to increase beyond this new not to exceed amount, then Staff will come back to Council and request additional funding.

GOAL

To obtain authorization from City Council to establish a not to exceed amount of $1,311,600 for the Schertz Pedestrian Routes and Bike Lanes project to provide for additional traffic control costs in the project.

COMMUNITY BENEFIT

The proposed increase in construction costs will allow for the proper construction of the project and accommodate some increased costs identified in the project. The increase will also provide a minor amount of contingency to provide for some additional increased cost that may be discovered as construction progresses. The project will construct curb and gutter and sidewalks along both sides of Live Oak from FM 3009 and Schertz Parkway; construct a new decomposed granite trail through the electrical easement from Schertz Parkway to Wiederstein Rd; and provide bikes lanes on both sides of Woodland Oaks and Savannah Drive. These elements will provide some additional bike and pedestrian connections to the multi-use path along Schertz Parkway and to some community parks and to two elementary schools. The project will also widen Live Oak at the FM 3009 intersection to add an additional traffic lane, improving operational efficiency of the intersection.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 21-R-74 authorizing a not to exceed amount of $1,311,600 for the construction contract with D&S Concrete Constructors for CSJ# 0915-46-050 Schertz Pedestrian Routes and Bike Lanes Project.

FISCAL IMPACT

Funding for the proposed increase for the construction contract is available from excess General Fund Reserves earmarked for streets.

RECOMMENDATION

Staff recommends approval of Resolution 21-R-74, a not to exceed amount of $1,311,600 for the CSJ# 0915-46-050 Schertz Pedestrian Routes and Bike Lanes project.

Attachments
Resolution 21-R-74
Pedestrian Routes Contract