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13.
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| City Council Regular Meeting |
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| BACKGROUND |
Previously Council authorized a Professional Engineering Services Agreement and an amendment to the original agreement to design the Elbel Storm Drain and Overlay project. The project includes the design of storm drain extensions in Elbel to address drainage issues; installation of a traffic signal at the Westchester and Elbel intersection (the contract amendment); and a mill and overlay of the street surface. After the design was completed, Council Approved Ordinance 21-T-23 on May 25th and June 1st of this year, amending the budget to provide $1,650,000 for construction of the Elbel Storm Drain and Overlay project.
Staff advertised for bids for the project and bids were opened on July 8, 2021. Five bids were received, ranging from a low bid of $1,864,762.03 to a high bid of $2,191,213.24. The low bid received was form R.L. Jones LP. The City’s consultant, Ford Engineering, and Staff have reviewed the bids and checked references and other documentation form the low bidder. Based on the reviews, Ford Engineering and Staff concur that R.L. Jones LP should be awarded the construction contract for the project.
The previously allocated funding is not sufficient to fully fund construction of the project. Funding to make up the shortfall is available from the excess General Fund Reserves allocated to SPAM. Staff proposes using $314,000 of those funds to fund the contract amount, plus provide for 5.32% of construction contingency for the project. |
| GOAL |
| To obtain authorization from City Council to execute a construction contract with R.L. Jones LP for $1,864,762.03, and a not to exceed amount of $1,964,000.00, for the Elbel Storm Drain and Overlay Project. |
| COMMUNITY BENEFIT |
| Construction of the project helps minimize existing drainage issues on Elbel, which helps increase pavement longevity; provides a new driving surface; and provides a traffic signal that improves pedestrian and vehicular safety at the Elbel/Westchester Intersection. |
| SUMMARY OF RECOMMENDED ACTION |
| Authorize execution of the construction contract for the Elbel Storm Drain and Overlay project to R.L. Jones LP, for $1,864,762.03 and a not to exceed amount of $1,964,000.00. |
| FISCAL IMPACT |
Funding for the not to exceed amount will come from the previously authorized $1,650,000 in Ordinance 21-T-23 and the amount in excess of that ($314,000) from Excess General Fund Reserves allocated to SPAM. This will leave less funding for the proposed 2020 SPAM projects, resulting in that project being scaled back. The funding breakdown is as follows:
| Funding Source |
Amount |
| Ordinance 21-T-23 |
$1,650,000.00 |
| Excess General Fund Reserves |
$ 314,000.00 |
| Total: |
$1,964,000.00 |
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| RECOMMENDATION |
| Staff recommends Council approve Resolution 21-R-72 and authorize award of the bid for the Elbel Storm Drain and Overlay Project to R.L. Jones LP for $1,864,762.03 and a not to exceed amount of $1,964,000.00. |
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