Agenda

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City Council Regular Meeting

Meeting Date:

11/12/2019

BACKGROUND

The City of Schertz currently utilizes a fixed base AMI read water meter reading system using the brand Master Meter. Hydropro Solutions is the sole source for the purchase of the Master Meter brand in Texas. Standardization with existing products needs to be maintained to be compatible with the meter reading software that we are using.

The City budgets $125,000 to purchase meters each year for new construction along with meter replacements. In the past four years the City has spent between $88,000 and $127,000 for new and replacement meters.

This past year the City has nearly completed replacement of all water meters in the system. All new commercial and residential development will require water meter installation.

The City’s practice is to seek authorization from Council when expenditures with a vendor exceed $50,000 in one fiscal year. Staff is seeking approval to spend a not to exceed amount of $125,000, with Hydropro Solutions for water meters during the 2019-2020 fiscal year. If actual expenditures approach the budgeted $125,000 staff will request a budget transfer to utilize Water Department contingency dollars for the difference and return to Council for approval to exceed this amount.

GOAL

To provide water meters for new construction as well as replacements of current in-use meters. These meters are vital for the provision of clean, pure drinking water for our residents and commercial businesses.

COMMUNITY BENEFIT

Our residents and commercial businesses benefit from clean, pure drinking water.

SUMMARY OF RECOMMENDED ACTION

Staff recommends that Council authorize expenditures totaling no more than $125,000 with Hydropro Solutions for water meters in 2019-2020 fiscal year.

FISCAL IMPACT

Funds are budgeted and available for the purchase of new water meters in accounts 202-575-521405. $125,000 was approved in the FY 19-20 budget for new water meter purchases.

RECOMMENDATION

Staff recommends that Council authorize expenditures totaling no more than $125,000 with Hydropro Solutions for water meters in 2019-2020 fiscal year.

Attachments
Resolution 19-R-147