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7.
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| City Council Regular Meeting |
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| BACKGROUND |
The 2018 Street Preservation and Maintenance/Rehabilitation Project was previously bid and no bids were received. Based on contractor feedback, the bid package was modified and the project was re-bid in September.
The bid package is split into three schedules. Each schedule represents work items of a similar nature. Schedule I is for reconstruction of a segment of Tri-County Parkway (I-35 to Corridor Parkway) and a segment of Schertz Parkway (Maske Road to Woodland Oaks Drive) with a concrete pavement section. Schedule II is for Northcliffe reclamation, reconstruction of a segment of Randolph Avenue (Main Street to Exchange Avenue), and an overlay to a portion of Schertz Parkway (Live Oak Road to Beck Street). Schedule III is for applying a chip seal to several areas (Randolph Avenue, a segment of Curtiss Avenue, Live Oak Road, Greenfield Village subdivision, The Estates at Wilson’s Preserve subdivision, Deer Haven subdivision, and Lone Oak subdivision). The bid package allowed for awarding a single contract for all three schedules or individual contracts for each schedule.
Three bids were received on October 3, 2019, for the project. One bidder bid on all three schedules; one bidder bid on Schedule I only, and one bidder bid on Schedule III only. In reviewing the bids, it was discovered that the single bidder for Schedule III has turned in a bid on the bid form from the first bidding attempt, instead of the bid form contained in the bid package. As a result, the submitted bid did not contain all the proposed work for that schedule and the bid had to be declared as non-responsive to the request for bids. The bidder was notified of the error in his bid and the bid can not be considered for contract award.
Selection of the best bid was based primarily on cost. All bidders were required to submit additional information, such as experience on similar projects; experience on public projects; available resources to complete the project; corporate history and stability; and references. The additional information was used to verify the bidders were capable of completing the project. Based on the information provided, all the bidders are capable of completing the project work they bid on. The lowest bid received for Schedule I was from D & S Concrete Contractors and was lower than the Engineer’s Estimate. Only one bid was received for Schedule II and the costs were significantly higher than the Engineer’s Estimate. The bid we could consider for award for Schedule III was also significantly higher than the Engineer’s Estimate. Based on the bid results, staff feels it is appropriate to award a construction contract for Schedule I. For Schedules II and III, staff feels it is appropriate to reject all the bids and re-bid the two schedules.
A Schedule I construction contract awarded to D & S Concrete Contractors would reconstruct a portion of Tri-County Parkway (I-35 to Corridor Parkway) and a portion of Schertz Parkway (Maske Road to Woodland Oaks Drive) with concrete pavement. The bid package did contain an asphalt pavement alternate for the Schertz Parkway reconstruction. D & S did not provide a bid for the asphalt alternate. Their bid was lower than the other bid received that included the asphalt alternate. The other bid received for concrete pavement was significantly higher than D & S Concrete Contractor’s bid. |
| GOAL |
| To obtain authorization from City Council to execute a construction contract with D & S Concrete Contractors for $1,501,199, and a not to exceed amount of $1,651,000, for Schedule I of the 2018 Street Preservation and Maintenance/Rehabilitation Project and to reject all bids related to Schedules II and III to allow Schedules II and III of the 2018 Street Preservation and Maintenance/Rehabilitation Project to be re-bid. |
| COMMUNITY BENEFIT |
| Schedule I of the project will reconstruct a segment of Tri-County Parkway from I-35 to Corridor Parkway, a short segment of Corridor Parkway, and Schertz Parkway from Maske Road to Woodland Oaks. The existing asphalt pavement will be replaced with concrete pavement, correcting the existing pavement deficiencies and increasing the structural capacity of the streets, while providing a very durable driving surface. The existing curb and gutter will be replaced to correct minor drainage issues. The existing multi-use path along Schertz Parkway will be replaced to provide a new, more durable path surface. The median island in Woodland Oaks Drive will be modified to provide for two lanes at the intersection for westbound traffic and to remove the obstruction in the crosswalk, which will improve pedestrian access and increase intersection efficiency. Rejecting the other bids and re-bidding Schedules II and III should allow for the City to receive more bids and likely lower bid prices for the remaining work in the project. |
| SUMMARY OF RECOMMENDED ACTION |
| Approve the contract for Schedule I of the 2108 Street Preservation and Maintenance/Rehabilitation to D & S Concrete Contractors for $1,501,199, and a not to exceed amount of $1,651,000 and to reject all bids for Schedules II and III. |
| FISCAL IMPACT |
| Schedule I of the project shall not exceed $1,651,000 and funding is available from proceeds of 2016 and 2017 Certificates of Obligation for Road Improvements. |
| RECOMMENDATION |
| Staff recommends Council approve Resolution 19-R-150 and award the bid for Schedule I of the 2018 Street Preservation and Maintenance/Rehabilitation Project to D & S Concrete Contractors for $1,501,199, and a not to exceed amount of $1,651,000 and to reject all bids for Schedules II and III of the project. |
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