Agenda

Return

12.

City Council Regular Meeting

Meeting Date:

10/22/2019

BACKGROUND

In relation to Resolution 19-R-113 which amended the Planning and Zoning Commission bylaws, adopted by the City Council on September 3, 2019, the Planning and Zoning Commission had a lengthy discussion at the September 11, 2019 meeting. This discussion included concerns with the new state law application processing timelines in which if the Planning and Zoning Commission does not act upon an application within 30 days the application could be deemed complete, regardless of its adherence to the City of Schertz regulations.

The Planning and Zoning Commissioners expressed concern on this timeline in situations where a quorum is not present. In these scenarios, the Commission could not act upon items and could lead to involuntary approval of applications. In order to reduce the likely hood of a Planning and Zoning Commission meeting being scheduled and a quorum not being present the Commission and staff are recommending the addition of one (1) additional alternate. Currently, the Planning and Zoning Commission is comprised of seven (7) members and one (1) additional member who serves as an alternate. With the proposed addition to have two (2) alternates appointed to the Planning and Zoning Commission the risk of not having a quorum and the ability to have a meeting and take action is reduced.

There are no other proposed bylaw changes within this proposed resolution.

GOAL

To approve the proposed amendments to the Planning and Zoning Commission bylaws.

COMMUNITY BENEFIT

The proposed amendment to the Planning and Zoning Commission bylaws help to ensure that appropriate action is able to be taken by the Planning and Zoning Commission.

SUMMARY OF RECOMMENDED ACTION

To approve the proposed amendments to the Planning and Zoning Commission bylaws.

FISCAL IMPACT

None.

RECOMMENDATION

At the September 11, 2019 Planning and Zoning Commission meeting there was a lengthy discussion between the Commissioners and staff in relation to additional changes to be made to the bylaws in conjunction with the previously approved Resolution No. 19-R-113. Based on that discussion the Commissioners directed staff to present an amendment that would include the addition on an alternate which would ultimately allow for two (2) alternates for the Commission.

At the September 25, 2019 Planning and Zoning Commission meeting staff presented the proposed change as desired. The Commission made a unanimous recommendation of approval to the City Council.

Staff recommends approval of Resolution 19-R-142 as presented.

Attachments
Resolution 19-R-142
Resolution 19-R-142 Exhibit A