Agenda

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City Council Regular Meeting

Meeting Date:

09/10/2019

BACKGROUND

The City of Schertz Parks, Recreation, and Community Services Department has had direct oversight over the Schertz Area Senior Center congregate lunch meal program since January 2014. After an extensive RFP process, on August 1, 2017 council approved Resolution 17-R-54 authorizing the City Manager to enter into a contract with Selrico Services to provide the meals for the congregate meal program at the Schertz Area Senior Center (Resolution 17-R-54 attached for your reference.) That original contract was in the amount of $104,000 per fiscal year for a total of $208,000 for the two-year contract term, with three (1) year extensions available.

The contract amount was based off a conservative estimate knowing the average meals served per day at the time was 65 meals. Staff anticipated some growth in membership and meals served based on the completion of the Senior Center renovation, as well as due to better tasting meals and better service. Thus, 85 meals per day in the base calculations, with the per meal cost being $4.15/meal delivered.

In June 2018, an addendum was approved by council (Resolution 18-R-72) to add $10,000 per fiscal year to the contract cost to accommodate growth in the meal program that we were seeing due to the opening of the newly-renovated center and the expansion of the programming opportunities. That growth has leveled off some, and we anticipate renewing the contract at the existing amount of $114,000 per fiscal year, for a total of three (1) one year extensions, with a not to exceed amount of $342,000.

GOAL

Approve Resolution 19-R-110 authorizing the Acting City Manager to extend the contract with Selrico Services for three (1) year extensions in the amount of $114,000 per fiscal year for a total of $324,000 to provide the congregate meal for the Schertz Area Senior Center.

COMMUNITY BENEFIT

Participation in this program continues to grow on a daily basis. With the help of our managing partner, the YMCA of Greater San Antonio, the City of Schertz is able to provide a top-quality service both programmatically and nutritionally with the addition of this contractual congregate meal.

SUMMARY OF RECOMMENDED ACTION

City Council approval of three (1) one year extensions to the existing contract with Selrico Services in the amount of $114,000 per fiscal year, for a contract total not to exceed $342,000, to provide the congregate meal program for the Schertz Area Senior Center.

FISCAL IMPACT

Each fiscal year the contract amount is $114,000 and with three (1) year extensions, the total contract amount is not to exceed $342,000. Per meal price is $4.15. The city has applied for federal funding through the Alamo Area Council of Government's (AACOG) Area Agency on Aging Senior Nutrition Program. We were approved as a vendor and will submit for reimbursements of $3.80 per meal for qualifying individuals going forward beginning Sept. 1, 2019.

RECOMMENDATION

Attachments
19-R-120