Agenda

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City Council Regular Meeting

Meeting Date:

09/10/2019

BACKGROUND

The Police Department has been researching the possibility of a new Records Management Software program for a number of years. The current software does not allow for the processing of reports while in the vehicles, does not have a feature for online reporting and public interaction. The software is of old technology. The purchase of a new program is beyond the financial means of the City at this time. Bexar County has offered to allow the City of Schertz to be added as a user to their new software program. The program is of an advanced design and does offer the City a wide selection of benefits and capabilities. This will also be the beginning of a Regional Records Management System for the sharing of data and information.

GOAL

The approval of the Resolution and Interlocal Agreement between the City of Schertz and Bexar County.

COMMUNITY BENEFIT

The new software has a number of features such as in-car reporting and online reporting that will create a more efficient program. The creation of a Regional Records Management System will allow for the immediate sharing of data and criminal information among member cities.

SUMMARY OF RECOMMENDED ACTION

The agreement has been reviewed and approved by the City's Information Technologies Department, Police Department, Purchasing Department and Legal. Staff recommends the approval of the Resolution and Agreement.

FISCAL IMPACT

The initial year of this program will be paid from the Police Department's seized assets. The IT Department will be responsible for subsequent years through the normal budgeting process. The initial year's expenditures is estimated to be approximately $17,640 plus storage and implementation fees that have not yet been determined.

Subsequent years are estimated at approximately $28,980 plus storage fees and maintenance support fees.

RECOMMENDATION

The approval of the Resolution and Interlocal Agreement between the City of Schertz and Bexar County.

Attachments
Resolution
Bexar County Exhibit A ILA